Constitution

 CONSTITUTION

 

RULE 1

The name of the incorporated association (in these rules called “the Association”) is Wide Bay Burnett 4×4 Club Inc.

OBJECTS

RULE 2

The objects for which the association is established are:

(i)   To provide a common meeting place and activities for people with an interest in four wheel driving;

(ii)  To conduct social and training outings where members are encouraged to improve their four-wheel driving confidence and skill;

(iii) To explore and learn the local environment;

(iv) To promote family participation and friendship between club members and other clubs;

(v)  To conduct/organise activities which will promote the respect of the community and statutory authorities.

POWERS

RULE 3

The powers of the association are:

(a) To take over the funds, other assets, and the liabilities of the present unincorporated association known as the

“WideBay and Burnett 4×4 Club”

(b) To subscribe to, become a member of and co-operate with any other association, club or organization, whether incorporated or not,                 whose objects are altogether or in part similar to those of the association. but the association shall not subscribe to or support with

its funds any club, association or organization which does not prohibit the distribution of its income and property among its members     to an extent at least as great as that imposed on the association under or by virtue of rule 27(10);

(c)   In furtherance of the objects of the association to buy, sell and deal in all kinds of articles, commodities and provisions, both liquid

and solid, for the members of the association or persons frequenting the association’s premises;

(d)  To purchase, take on lease or in exchange, hire and otherwise acquire any lands, buildings, easements or property, real and personal,   and any rights or privileges which may be requisite for the purposes of, or capable of being conveniently used in connection with,

any of the objects of the association. but in case the association shall take or hold any property which may be subject to any trusts

the association shall only deal with the same in such manner as is allowed by law having regard to such trusts;

(e)  To enter into any arrangements with any Government or Authority that is incidental or conducive to the attainment of the objects and      the exercise of the powers of the association;

(f)  To obtain from any such Government or Authority any rights, privileges and concessions which the association may think it desirable   to obtain; and to carry out, exercise and comply with any such arrangements, rights, privileges and concessions;

(g) To appoint, employ, remove or suspend such managers, clerks, secretaries, employees and other persons as may be necessary or convenient for the purposes of the association;

(h)  To remunerate any person or body corporate for services rendered, or to be rendered, and whether by way of brokerage or otherwise in    placing or assisting to place or guaranteeing the placing of any unsecured notes, debentures or other securities of the incorporated association, or in or about the incorporated association or promotion of the incorporated association or in the furtherance of its objects;

(i) To construct, improve, maintain, develop, work, manage, carry out, alter or control any houses, buildings, grounds, works or         conveniences which may seem calculated directly or indirectly to advance the association’s interests, and to contribute to, subsidise or otherwise assist and take part in the construction, improvement, maintenance, development, working, management, carrying out, alteration or control thereof;

(j)   To invest and deal with the money of the association not immediately required in such manner as may from time to time be thought fit;

(k)  To take, or otherwise acquire, and hold shares, debentures or other securities of any company or body corporate;

(l)   In furtherance of the objects of the association to lend and advance money or give credit to any person or body corporate;

(m) To guarantee and give guarantees or indemnities for the payment of money or the performance of contracts or obligations by any    person or body corporate, and otherwise to assist any person or body corporate;

(n) To borrow or raise money either alone or jointly with any other person or legal entity in such manner as may be thought proper. and     whether upon fluctuating advance account or overdraft or otherwise to represent or secure any moneys and further advances borrowed or to be borrowed alone or with others as aforesaid by notes secured or unsecured, debentures or debenture stock perpetual or       otherwise, or by mortgage, charge, lien or other security upon the whole of any part of the incorporated association’s property or assets present or future and to purchase, redeem or pay off any such securities;

(o) To draw, make, accept, endorse, discount, execute and issue promissory notes, bills of exchange, bills of lading and other negotiable or transferable instruments;

(p) In furtherance of the objects of the association to sell, improve, manage, develop, exchange, lease, dispose of, turn to account or otherwise deal with all or any part of the property and rights of the association;

(q) To take or hold mortgages, liens or charges, to secure payment of the purchase price, or any unpaid balance of the purchase price, of any part of the association’s property of whatsoever kind sold by the association, or any money due to the association from purchasers and others;

(r) To take any gift of property whether subject to any special trust or not, for any one or more of the objects of the association but subject always to the exception in paragraph (d);

(s) To take such steps by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of procuring contributions to the funds of the association, in the shape of donations, annual subscriptions or otherwise;

(t)  To print and publish any newspapers, periodicals, books or leaflets that the association may think desirable for the promotion of its objects;

(u) In furtherance of the objects of the association to amalgamate with any 1 or more incorporated associations having objects altogether or in part similar to those of the association and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as that imposed upon the association under or by virtue of rule 27(10);

(v) In furtherance of the objects of the association to purchase or otherwise acquire and undertake all or any part of the property, assets, liabilities and engagements of any one or more of the incorporated associations with which the association is authorised to amalgamate;

(w)In furtherance of the objects of the association to transfer all or any part of the property, assets, liabilities and engagements of the association to any one or more of the incorporated associations with which the association is authorised to amalgamate;

(x) To make donations for patriotic, charitable or community purposes;

(y) To transact any lawful business in aid of the Commonwealth of Australia in the persecution of any war in which the Commonwealth of Australia is engaged;

(z) To do all such other things as are incidental or conducive to the attainment of the objects and the exercise of the powers of the association.

CLASSES OF MEMBERSHIP

RULE 4

(1) To be eligible for full membership, potential members must own a 4×4 vehicle of any make or model with sound off road capability.

(2) The membership of the association shall consist of the following classes of member:

   (a) Ordinary Membership

This classification includes a single person or one whose family does not take part in club activities. Ordinary members shall be entitled to all privileges and the right to vote or hold office in the association.

   (b) Family Membership

Family membership shall entitle two adult members of a family to two ordinary memberships, including the right to one vote each.

(Children become non-ordinary members with no right to vote)

  (c) Honorary Membership

Membership conferred by the management committee on persons whose contribution to the association is deemed outstanding. Honorary members shall be entitled to all club privileges but shall not be eligible to vote or hold office. Honorary membership shall cease at the end of each financial year, and shall be reinstated by the newly elected management committee, upon the receipt of written request from the honorary members. Honorary members shall not pay any membership subscription.

  (d) Associate Membership

An associate membership may be granted to an individual, a company, a corporation, or a potential member, who does not qualify for ordinary or family membership but whose interest in and contribution to the objectives of the association are of benefit to the  association. An associate member shall be entitled to all privileges of full membership but shall not be eligible to vote or hold office.

  (e) Life Membership

Life membership may be conferred on a member who has given outstanding service to the association over many years. A life member will be entitled to the full rights and privileges of the association without fees for the life of the association.

(3) The number of members in each class shall be unlimited.

 

 RULE 5

(1) Every person who at the date of incorporation of the association was a member of the unincorporated association and who prior to the day of incorporation, agrees in writing to become a member of the association shall be admitted by the management committee to the same class of membership of the association as that member held in the unincorporated association.

(1a) Every member of the association who previously agreeing to become a member of the association has paid the member’s subscription due on or before the day of incorporation, as a member of the unincorporated association, shall not be liable to pay any further sum by way of annual subscription to the association for the period prior to the day of incorporation.

(2) Every applicant for any class of membership of the association (other than the members of the unincorporated association referred to in sub-rule 1 shall be proposed by one member of the association and seconded by another member.

(3) The application for membership shall be made in writing, signed by the applicant and the applicant’s proposer and seconder and shall be in such form as the management committee from time to time prescribes.

 

MEMBERSHIP FEES

RULE 6

(1) The membership fees for each class of membership shall be such sum as the members shall from time to time at any general meeting so determine.

(2) The membership fees for each class of membership shall be payable at such time and in such manner as the management committee shall from time to time determine.

ADMISSION AND REJECTION OF MEMBERS

RULE 7

(1) At the next meeting of the management committee after the receipt of any application and the fee applicable for any class of membership, such application shall be considered by the management committee, who shall thereupon determine upon the admission or rejection of the application.

(2) Any applicant who receives a majority of the votes of the members of the management committee present at the meeting at which such application is being considered shall be accepted as a member to the class of membership applied for.

(3) Upon the acceptance or rejection of an application for any class of membership the Secretary shall forthwith give the applicant notice in writing of such acceptance or rejection.

TERMINATION OF MEMBERSHIP

RULE 8

(1) A member may resign from the association at any time by giving notice in writing to the secretary.

(1a) Such resignation shall take effect at the time such notice is received by the secretary unless a later date is specified in the notice when it shall take effect on that later date.

(2) If a member –

(a) is convicted of an indictable offence; or

(b) fails to comply with any of the provisions of these rules; or

(c) has membership fees in arrears for a period of 2 months or more; or

(d) conducts himself or herself in a manner considered injurious or prejudicial to the character or interests of the association; the management committee shall consider whether the member’s membership shall be terminated.

(3) The member concerned shall be given a full and fair opportunity of presenting the member’s case and if the management committee resolves to terminate the membership, it shall instruct the secretary to advise the member in writing accordingly.

APPEAL AGAINST REJECTION OR TERMINATION OF MEMBERSHIP

RULE 9

(1) A person whose application for membership has been rejected or whose membership has been terminated may within 1 month of receiving written notification thereof, lodge with the Secretary written notice of the person’s intention to appeal against the decision of the management committee.

(2) Upon receipt of a notification of intention to appeal against rejection or termination of membership the secretary shall convene, within 3 months of the date of receipt by the Secretary of such notice, a general meeting to determine the appeal.

(2a) At any such meeting the applicant shall be given the opportunity to fully present the applicant’s case and the management committee or those members thereof who rejected the application for membership or terminated the membership subsequently shall likewise have the opportunity of presenting its or their case.

(2b) The appeal shall be determined by the vote of the members present at such meeting.

(3) Where a person, whose application is rejected, does not appeal against the decision of the management committee within the time prescribed by these rules or so appeals but the appeal is unsuccessful, the secretary shall forthwith refund the amount of any fee paid.

REGISTER OF MEMBERS

RULE 10

(1) The management committee shall cause a register to be kept in which shall be entered the names and residential addresses of all persons admitted to membership of the association and the dates of their admission.

(2) Particulars shall also be entered into the register of deaths, resignations, terminations and reinstatements of membership and any further particulars as the management committee or the members at any general meeting may require from time to time.

(3) The register shall be open for inspection at all reasonable times by any member who previously applies to the secretary for such inspection.

 

MEMBERSHIP OF MANAGEMENT COMMITTEE

RULE 11

(1) The management committee of the association shall consist of a President, Vice-President, Secretary, \Treasurer, all of whom shall be members of the association, and such number of other members as the members of the association at any general meeting may from time to time elect or appoint.

(2) At the Annual General Meeting of the association, all the members of the management committee for the time being shall retire from office, but shall be eligible upon nomination for re-election.

(3) The election of officers and other members of the management committee shall take place in the following manner –

(a) Any two members of the association shall be at liberty to nominate any other member to serve as an officer or other member of the management committee;

(b) The nomination, which shall be in writing and signed by the member and the member’s proposer and seconder, shall be lodged with the Secretary at least 14 days before the annual general meeting at which the election is to take place;

(c ) Balloting lists shall be prepared (if necessary) containing the names of the candidates in alphabetical order, and each member present at the annual general meeting shall be entitled to vote for any number of such candidates not exceeding the number of vacancies;

(d) Should, at the commencement of such meeting, there be an insufficient number of candidates nominated, nominations may be taken from the floor of the meeting.

RESIGNATION AND REMOVAL OF MANAGEMENT COMMITTEE MEMBERS

RULE 12

(1)     A member of the management committee may resign from the committee by giving written notice of resignation to the secretary

(2)     The resignation takes effect at– (a) the time the notice is received by the secretary; or

(b) if a later time is stated in the notice – the later time

(3)    A member may be removed from office at a general meeting of the association if a majority of the members present and eligible to vote at the meeting vote in favour of  removing the member.

(4)    Before a vote of members is take about removing the member from office, the member must be given a full and fair opportunity to show cause why he or she should not be removed from office.

(5)     A member has no right of appeal against the members removal from office under this rule

(6)     A member immediately vacates the office of member in the circumstances mentioned in section 64 (2) of the Act.

VACANCIES OF MANAGEMENT COMMITTEE

RULE 13

(1) The management committee shall have power at any time to appoint any member of the association to fill any casual vacancy on the management committee until the next Annual General Meeting.

(2) The continuing members of the management committee may act notwithstanding any casual vacancy in the management committee, but if and so long as their number is reduced below the number fixed by or pursuant to these rules as the necessary quorum of the management committee, the continuing member or members may act for the purpose of increasing the number of members of the management committee to that number or of summoning a general meeting of the association, but for no other purpose.

 

FUNCTIONS OF THE MANAGEMENT COMMITTEE

RULE 14

(1) Except as otherwise provided by these rules and subject to resolutions of the members of the association carried at any general meeting
the management committee –

(a) Shall have the general control and management of the administration of the affairs, property and funds of the association; and

(b) Shall have authority to interpret the meaning of these rules and any matter relating to the association on which these rules are silent.

(2) The management committee may exercise all the powers of the association –

(a) To borrow or raise or secure the payment of money in such manner as the members of the association may think fit and secure the
same or the payment or performance of any debt, liability, contract, guarantee or other engagement incurred or to be entered into by
the association in any way and in particular by the issue of debentures, perpetual or otherwise, charged upon all or any of the
association’s property, both present and future, and to purchase, redeem or pay off any such securities; and

(b) To borrow money from members at a rate of interest not exceeding interest at the rate for the time being charged by bankers in
Brisbane for overdrawn accounts on money lent, whether the term of the loan be short or long, and to mortgage or charge its property
or any part thereof and to issue debentures and other securities, whether outright or as security for any debt, liability or obligation of
the association, and to provide and pay off any such securities; and

(c) To invest in such manner as the members of the association may from time to time determine.

MEETINGS OF MANAGEMENT COMMITTEE

RULE 15

(1) The management committee shall meet at least once every calendar month to exercise its functions.

(2) A special meeting of the management committee shall be convened by the secretary on the requisition in writing signed by not less than
one-third of the members of the management committee, which requisition shall clearly state the reasons why such a special meeting is being convened and the nature of the business to be transacted thereat.
(3) At every meeting of the management committee, a simple majority of a number equal to the number of members elected and appointed
to the management committee as at the close of the last general meeting of the members, shall constitute a quorum.

(4) Subject as previously provided in this rule, the management committee may meet together and regulate its proceedings as it thinks fit.

(4a) However, questions arising at any meeting of the management committee shall be decided by a majority of votes and, in the case
of equality of votes, the question shall be deemed to be decided in the negative.

(5) A member of the management committee shall not vote in respect of any contract or proposed contract with the association in which
the member is interested, or any matter arising thereout, and if the member does so vote the member’s vote shall not be counted.

(6) Not less than 14 days notice shall be given by the secretary to members of the management committee of any special meeting of the
management committee.

(6a) Such notice shall clearly state the nature of the business to be discussed thereat.
(7) The president shall preside as chairperson at every meeting of the management committee, or if there is no president, or if at any
meeting the president is not present within 10 minutes after the time appointed for holding the meeting, the vice president shall be
chairperson or if the vice-president is not present at the meeting then the members may choose 1 of their number to be chairperson of the meeting.

(8) If within half an hour from the time appointed for the commencement of a management committee meeting a quorum is not present, the
meeting, if convened upon the requisition of members of the management committee, shall lapse.

(9) In any other case it shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at such
other time and place as the management committee may determine, and if at the adjourned meeting a quorum is not present within half
an hour from the time appointed for the meeting, the meeting shall lapse.

RULE 16

(1) The management committee may delegate any of its powers to a sub-committee consisting of such members of the association as the
management committee thinks fit.

(1a) Any sub-committee so formed shall in the exercise of the powers so delegated, conform to any regulations that may be imposed on
it by the management committee.

(2) A sub-committee may elect a chairperson of its meetings.

(2a) If no such chairperson is elected, or if any meeting the chairperson is not present within 10 minutes after the time appointed for
holding the meeting, the members present may choose 1 of their number to be chairperson of the meeting.

(3) A sub-committee may meet and adjourn as it thinks proper.

(4) Questions arising at any meeting shall be determined by a majority of votes of the members present and, in the case of an equality of
votes, the question shall be deemed to be decided in the negative.

RULE 17

All acts done by any meeting of the management committee or of a sub-committee or by any person acting as a member of the management committee shall, notwithstanding that it is afterwards discovered that there was some defect in the appointment of any such member of the management committee or person acting as aforesaid, or that the members of the management committee or any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a member of the management committee.

RULE 18

(1) A resolution in writing signed by all the members of the management committee for the time being entitled to receive notice of a
meeting of the management committee shall be as valid and effectual as if it had been passed at a meeting of the management
committee duly convened and held.

(2) Any such resolution may consist of several documents in like form, each signed by 1 or more members of the management committee.

ANNUAL GENERAL OR GENERAL MEETINGS

RULE 19

The first general meeting shall be held at such time, not being less than 1 month nor more than 3 months after the incorporation of the association, and at such place as the management committee may determine.

RULE 20

(1) The Annual General Meeting shall be held within 3 months of the close of the financial year.

(2) The business to be transacted at every annual general meeting shall be –

(a) The receiving of the management committee’s report and the statement of income and expenditure, assets and liabilities and
mortgages, charges and securities affecting the property of the association for the preceding financial year; and

(b)  The receiving of a verified report of the books & accounts of the preceding financial year and

(c)  The election of members of the management committee; and

RULE 21

(1) The Secretary shall convene a special general meeting –

(a) When directed to do so by the management committee; or

(b) on the requisition in writing signed by not less than one-third of the members presently on the management committee or not less
than the number of ordinary members of the association which equals double the number of members presently on the management
committee plus one; or

(c) On being given a notice in writing of an intention to appeal against the decision of the management committee to reject an application for membership or to terminate the membership of any person.

(2) A requisition mentioned in subrule (1b) shall clearly state the reasons why such special general meeting is being convened and the nature of the business to be transacted thereat.

RULE 22

(1) At any general meeting, the number of members required to constitute a quorum shall be double the number of members presently on the management committee plus one.

(2) No business shall be transacted at any general meeting unless a quorum of members is present at the time when the meeting proceeds to business.

(2a) For the purposes of this rule – “member” includes a person attending as a proxy or as representing a corporation that is a member.

(3) If within half an hour from the time appointed for the commencement of a general meeting a quorum is not present, the meeting, if
convened upon the requisition of members of the management committee or the association, shall lapse.

(3a) In any other case it shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at
such other time and place as the management committee may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the members present shall be a quorum.

(4) The chairperson may, with the consent of any meeting at which a quorum is present (and shall if so directed by the meeting), adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

(5) When a meeting is adjourned for 30 days or more, notice of the adjourned meeting shall be given as in the case of an original meeting.

(6) Save as previously mentioned it shall not be necessary to give any notice of an adjournment or of the business to be transacted at an adjourned meeting.

RULE 23

(1) The Secretary shall convene all general meetings of the association by giving not less than 14 days’ notice of any such meeting to the members of the association.

(2) The manner by which such notice shall be given will be determined by the management committee.

(3) However, notice of any meeting convened for the purpose of hearing and determining the appeal of a member against the rejection or
termination of the member’s membership by the management committee, shall be given in writing.

(4) Notice of a general meeting shall clearly state the nature of the business to be discussed thereat.

RULE 24

(1) Unless otherwise provided by these rules, at every general meeting –

(a) The President shall preside as chairperson, or if there is no President, or if the President is not present within 15 minutes after the time
appointed for the holding of the meeting or is unwilling to act, the Vice-President shall be the chairperson or if the Vice-President is not present or is unwilling to act then the members present shall elect one of their number to be chairperson of the meeting; and

(b)  The chairperson shall maintain order and conduct the meeting in a proper and orderly manner; and

(c)  Every question, matter or resolution shall be decided by a majority of votes of the members present; and

(d)  Every member present shall be entitled to one vote and in the case of an equality of votes the chairperson shall have a second or casting vote; and

(e) However, no member shall be entitled to vote at any general meeting if the member’s annual subscription is more than one month in arrears at the date of the meeting; and

(f) Voting shall be by show of hands or a division of members, unless not less than one-fifth of the members present demand a ballot, in which event there shall be a secret ballot; and

(g) The chairperson shall appoint 2 members to conduct the secret ballot in such manner as the chairperson shall determine and the result of the ballot as declared by the chairperson shall be deemed to be the resolution of the meeting at which the ballot was demanded; and

(h) A member may vote in person or by proxy or by attorney and on a show of hands every person present who is a member or a representative of a member shall have 1 vote and in a secret ballot every member present in person or by proxy or by attorney or other duly authorized representative shall have 1 vote; and

(i) The instrument appointing a proxy shall be in writing, in the common or usual form, under the hand of the appointer or of the appointer’s attorney duly authorized in writing or, if the appointer is a corporation, either under seal or under the hand of an officer or attorney duly authorized; and

(j) A proxy may but need not be a member of the association; and

(k) The instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a secret ballot; and

(l) Where it is desired to afford members an opportunity of voting for or against a resolution the instrument appointing a proxy shall be in the following form or a form as near thereto as circumstances permit –

This form is to be used against/in favour* of the resolution. (* Strike out whichever is not desired. (Unless otherwise instructed, the proxy may vote as he/she sees fit.))

 

WIDE BAY BURNETT 4X4 CLUB INC.

 

I, _____________________________________________ of __________________________________, being a member of the above named association, hereby appoint ________________________________, of _______________________________________________, or failing him/her, ___________________________________ of ________________________________, as my proxy to vote for me on my behalf at the (Annual) General Meeting of the Association, to be held on the ______________________day of ____________________________, 20___, and at any adjournment.

 

Signed this ___________________ day of ____________________, 20 __.

 

Signature ____________________________________

 

 

 

 

 

(m)The instrument appointing a proxy shall be deposited with the secretary prior to the commencement of any meeting or adjourned
meeting at which the person named in the instrument proposes to vote; and

(n) The Secretary shall cause full and accurate minutes of all questions, matters, resolutions and other proceedings or every management committee meeting and general meeting to be entered in a book to be open for inspection at all reasonable times by any financial member who previously applies to the Secretary for that inspection.

(2) For the purpose of ensuring the accuracy of the recording of such minutes, the minutes of every management committee meeting shall be signed by the chairperson of that meeting or the chairperson of the next succeeding management committee meeting verifying their accuracy.

(3) Similarly, the minutes of every general meeting shall be signed by the chairperson of that meeting or the chairperson of the next succeeding general meeting.

(4) However, the minutes of any annual general meeting shall be signed by the chairperson of that meeting or the chairperson of the next succeeding general meeting or annual general meeting.

RULE 25

The management committee may from time to time make, amend or repeal by-laws, not inconsistent with these rules, for the internal management of the association and any by-law may be set aside by a general meeting of members.

ALTERATION OF RULES

RULE 26

(1)     Subject to the Associations Incorporation Act 1981, these rules maybe amended repealed or added to by a special resolution carried at a general meeting.

(2)     However an amendment repeal or addition is valid only if it is registered by the chief executive of the department administering the Act.

FUNDS AND ACCOUNTS

RULE 27

(1) The funds of the association must be kept in the name of the association in a financial institution decided by the management committee.

(2) Proper books and accounts shall be kept and maintained either in written or printed form in the English language showing correctly the financial affairs of the association and the particulars usually shown in books of a like nature.

(3) All moneys shall be deposited as soon as practicable after receipt thereof.

(4) All amounts of $100 or over shall be paid by cheque signed by any two of the President, Secretary, Treasurer or other member authorized from time to time by the management committee.

(5) Cheques shall be crossed “not negotiable” except those in payment of wages, allowances or petty cash recoupment which may be open.

(6) The management committee shall determine the amount of petty cash that shall be kept on the imprest system.

(7) All expenditure shall be approved or ratified at a management committee meeting.

(8) As soon as practicable after the end of each financial year the Treasurer shall cause to be prepared a statement containing the particulars of –

(a) The income and expenditure for the financial year just ended; and

(b) The assets and liabilities and of all mortgages, charges and securities affecting the property of the association at the close of that year.

(9) All such statements shall be verified by the President and/or Treasurer or at members request by an Auditor, who shall present a report upon such verification to the Secretary prior to the holding of the Annual General Meeting next following the financial year in respect of which such verification was made.

(10) The income and property of the association whencesoever derived shall be used and applied solely in promotion of its objects and in the exercise of its powers as set out herein and no portion thereof shall be distributed, paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to or amongst the members of the association provided that nothing herein contained shall prevent the payment in good faith of interest to any such member in respect of moneys advanced by the member to the association or otherwise owing by the association to the member or of remuneration to any officers or servants of the association or to any member of the association or other person in return for any services actually rendered to the association provided further that nothing herein contained shall be construed so as to prevent the payment or repayment to any member of out of pocket expenses, money lent, reasonable and proper charges for goods hired by the association or reasonable and proper rent for premises demised or let to the association.

DOCUMENTS

RULE 28

The management committee shall provide for the safe custody of books, documents, instruments of title and securities of the association.

FINANCIAL YEAR

RULE 29

The financial year of the association shall close on 30 June each year.

DISTRIBUTION OF SURPLUS ASSETS

RULE 30

If the association shall be wound up in accordance with the provisions of the Associations Incorporation Act 1981, and there remains, after satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the association, but shall be given or transferred to some other institution or institutions having objects similar to the objects of the association, and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the association under or by virtue of rule 27(10), such institution or institutions to be determined by the members of the association.

 

RULE 31

(1)                 The management committee must insure the association has a common seal

(2)               The common seal must be – (a) kept securely by the management committee; and

(b) used only under the authority of the management committee

(3)         Each instrument to which the seal is attached must be signed by a member of the management committee and counter signed by –

(a) the secretary; or

(b) another member of the management committee; or

 

Leave a Reply

Your email address will not be published. Required fields are marked *